Career Opportunities

Opportunities at Park Avenue Armory range from volunteers to full time positions. Please keep checking back to see what opportunities await you. The Armory is always looking for enthusiastic people from all walks of life to help further our mission to revitalize one of America’s historic treasures as a dynamic alternative arts space unlike any other in New York. As we receive hundreds of applicants for every opening (including volunteer opportunities) we are unable to respond to each person individually, but will definitely reach out should your skills match our current needs. Thank you for your interest in Park Avenue Armory!

Click on the job titles below for more information.

Administrative Assistant, Programming Department
Posted on October 6, 2017

Part American palace, part industrial shed, Park Avenue Armory is dedicated to supporting unconventional works in the visual and performing arts that need non-traditional spaces for their full realization, enabling artists to create and audiences to experience epic and adventurous presentations that cannot be mounted elsewhere in New York City.

MAJOR RESPONSIBILITIES:
Support for Artistic Director:
• Manage schedule for Artistic Director that spends part-time in New York and part-time in Europe.
• Coordinate and manage all travel logistics – both international and local.
• Coordinate and manage all scheduling activities that pertain to Armory productions.
• Provide updated travel and itineraries of Artistic Director to all parties.
• Coordinate and manage New York housing and hotel logistics.
• Maintain correspondence on behalf of the Artistic Director.
• Compile the Artistic Director’s library and monthly cultural news packet.
• Serve as assistant to Artistic Director during periods when they are in New York.

Support Programming Department:
• Work with the Artistic Director and Producing Director to maintain the department schedule including but not limited to the schedule of both Department Heads, travel booking and other assistance where required. 
• Process incoming programming-related invoices and communicate with finance to ensure timely payment.
• Preparing monthly expense reports.
• Preparing for meetings and presentations.
• Coordinate space use with project management and attend weekly look-ahead meetings to resolve conflicts between programming events and building construction and restoration.
• Issue and track all dept. purchase orders.
• Work with Producer to process and track contracts and payments to artists, designers, and support staff.
• Reconcile monthly department expenses for technical, programming, and artistic director’s office.
• Maintain agreements with music licensing companies, ensuring ASCAP, BMI, and SESAC licenses and payments are up to date.
• Work with Producer to process and track contracts and payments to artists, designers, and support staff.
• Coordinate space use with project management and attend weekly look-ahead meetings to resolve conflicts between programming events and building construction and restoration.
• Maintain all programming records including the creation of post-production informational binders.
• Coordinate with in-house facilities and maintenance crew to prepare building spaces (meeting rooms, rehearsal rooms, dressing rooms, etc.) and ensure each program’s needs are met and on schedule.
• Manage artist services for all Recitals and Artist Studios, overseeing artist travel, housing, and hospitality for the length of the production period.
• Manage artist services for any Drill Hall productions where there is not a dedicated Company Manager.
• Track and maintain Company Management inventory and ensure any hospitality items for productions are secured in a timely manner.
• Maintain relationships with partner hotels and catering/hospitality vendors.
• Provide production support to Recitals, Artist Studios, and Artist-in-Residence showings/events, occasionally in a stage management capacity as needed.
• Assist with Artist in Residence move outs during major art show(s), and coordinate storage for Artists’ items during that time. Coordinate Steinway piano selections, deliveries, and tunings for programming events and residencies.
• Provide artist services for Armory productions.
• Coordinate Steinway piano selections, deliveries, and tunings for programming events and residencies.
• Create and distribute building IDs and security lists for all programming events.
• Secure outside rehearsal space as needed for productions.
• Manage temporary Production Assistants, Company Managers, and Interns on an as-needed basis.
• Support on special projects as required.

MINIMUM REQUIREMENTS:
A bachelor’s degree and a comprehensive understanding of a performing arts production environment are required. Candidates must be hands-on self-starters who work well within a fast-paced environment and manage multiple complex projects and meet multiple deadlines. Candidates must have experience in Administrative Assistance, Executive Assistance or artist services. Candidates must have excellent interpersonal skills; excellent verbal and written communication skills; excellent attention to detail and administrative and organizational skills; strong knowledge of Microsoft Office and budget management.

COMPENSATION:
Salary is commensurate with experience. Please provide salary requirements with your application.

APPLICATION PROCESS:
Interested candidates should submit a resume and cover letter in a single Word or PDF document saved as candidate’s first and last name. All submissions should be emailed to hrprogramming@armoryonpark.org with “Programming Admin” in the subject line. Only resumes and cover letters submitted in this format will be reviewed. No phone calls, please.

Return to Career Opportunities

Park Avenue Armory is an Equal Opportunity Employer and committed to the goal of building a culturally diverse staff and strongly encourages applications from minority candidates.

643 Park Avenue
New York, NY 10065
(212) 616-3930

VIEW MAP AND DIRECTIONS